{"id":38654,"date":"2025-11-25T16:41:45","date_gmt":"2025-11-25T14:41:45","guid":{"rendered":"https:\/\/vnb.lt\/?p=38654"},"modified":"2026-06-10T16:43:27","modified_gmt":"2026-06-10T13:43:27","slug":"join-the-vilnius-night-office-team-office-operations-coordinator","status":"publish","type":"post","link":"https:\/\/vnb.lt\/en\/uncategorized-en\/join-the-vilnius-night-office-team-office-operations-coordinator\/","title":{"rendered":"Join the Vilnius Night Office Team: Office Operations Coordinator"},"content":{"rendered":"<p class=\"wp-block-paragraph\">Vilnius is a city that thrives around the clock, and nightlife is an important part of its cultural and economic life. The Vilnius Night Office works to create a city where culture, good neighbourly relations, nightlife, and quality of life coexist and reinforce one another.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We are currently looking for an&nbsp;<strong>Office Operations Coordinator<\/strong>&nbsp;to ensure the smooth day-to-day functioning of the organisation. The role involves office administration, document management, information gathering, public procurement processes, supporting the team, and coordinating daily operations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This position is ideal for someone who enjoys organisation, works accurately, and feels comfortable managing documents and administrative processes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Key Responsibilities<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">1. Office Administration<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensure the smooth day-to-day operation of the office and coordinate internal processes.<\/li>\n\n\n\n<li>Prepare organisational documentation, including official correspondence, procedures, regulations, meeting minutes, and other administrative materials.<\/li>\n\n\n\n<li>Manage and archive documents in accordance with established requirements.<\/li>\n\n\n\n<li>Ensure the office is supplied with the necessary equipment and services.<\/li>\n\n\n\n<li>Coordinate inventory processes.<\/li>\n\n\n\n<li>Organise business travel, including documentation, bookings, and travel arrangements.<\/li>\n\n\n\n<li>Take minutes during meetings and internal discussions.<\/li>\n\n\n\n<li>Coordinate and oversee office maintenance and renovation works.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">2. Public Procurement<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Participate in public procurement processes, including needs assessment and document preparation.<\/li>\n\n\n\n<li>Prepare and submit documentation through public procurement systems (CVP IS, SABIS, EcoCost).<\/li>\n\n\n\n<li>Draft, administer, and manage contracts.<\/li>\n\n\n\n<li>Communicate with service providers and suppliers.<\/li>\n\n\n\n<li>Process and administer invoices.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">3. Additional Responsibilities<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Collect and organise data related to the night-time economy.<\/li>\n\n\n\n<li>Conduct information gathering and basic research.<\/li>\n\n\n\n<li>Support the implementation of EU-funded projects through documentation and administrative assistance.<\/li>\n\n\n\n<li>Welcome visitors and guests to the office.<\/li>\n\n\n\n<li>Manage the organisation\u2019s main email inbox.<\/li>\n\n\n\n<li>Coordinate the event booking system and respond to enquiries.<\/li>\n\n\n\n<li>Assist in organising Vilnius Night Office events and activities.<\/li>\n\n\n\n<li>Provide administrative support to the team and management as needed.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Requirements<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>University degree.<\/li>\n\n\n\n<li>At least two years of experience in office administration or a similar role.<\/li>\n\n\n\n<li>Experience with public procurement processes is considered an advantage.<\/li>\n\n\n\n<li>Excellent written and spoken Lithuanian and English (minimum B2 level).<\/li>\n\n\n\n<li>Strong administrative writing and document management skills.<\/li>\n\n\n\n<li>High level of accuracy, responsibility, and organisational ability.<\/li>\n\n\n\n<li>Experience working in the public sector is an advantage.<\/li>\n\n\n\n<li>Category B driving licence is an advantage.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Why Join Us?<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Additional private health insurance.<\/li>\n\n\n\n<li>Office located in the heart of Vilnius Old Town.<\/li>\n\n\n\n<li>Free public transport within Vilnius.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Salary<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>From \u20ac2,000 gross per month<\/strong>, depending on experience and qualifications.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Join the Vilnius Night Office and help support the development of one of Europe\u2019s most innovative urban nightlife initiatives.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Applications can be submitted via the <a href=\"https:\/\/www.cvbankas.lt\/biuro-veiklos-koordinatorius-e-vilniuje\/1-13479719\" target=\"_blank\" rel=\"noopener\">application link.<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>Vilnius is a city that thrives around the clock, and nightlife is an important part of its cultural and economic life. The Vilnius Night Office works to create a city [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":21107,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[11,173],"tags":[],"class_list":["post-38654","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized-en","category-english-en"],"_links":{"self":[{"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/posts\/38654","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/comments?post=38654"}],"version-history":[{"count":1,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/posts\/38654\/revisions"}],"predecessor-version":[{"id":38655,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/posts\/38654\/revisions\/38655"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/media\/21107"}],"wp:attachment":[{"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/media?parent=38654"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/categories?post=38654"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/vnb.lt\/en\/wp-json\/wp\/v2\/tags?post=38654"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}